Account Assistant

Job Title: Account Assistant

Location: Dalston, London

Salary: £25,000 per annum

Job Type: Full Time, Permanent

Assistive Solutions specialises in supporting individuals eligible for Disabled Students' Allowances within higher education.

We are a Social Enterprise that works with disabled people, providing specialist computer equipment and 1-1 teaching.

Please note that we are a disability-confident employer and therefore we guarantee to offer all disabled candidates that meet the minimum criteria for the role an interview.

About the role:

The purpose of the role will be to support the finance team in managing financial records, processing transactions, and ensuring accurate and timely reporting of the company's financial activities.

Key Responsibilities:

Customer Invoices Processing:

· Weekly DSA invoicing including the review of specialist orders as part of this process.

· Setup and management of recurring invoices for associated invoices.

· Review of credit notes against logistics reporting.

· Constant monitoring of short payments, incorrect payments on accounts.

· Chasing up on overdue balances, ensuring we limit ‘bad debts’.

Supplier Bill Processing:

· Processing bills from suppliers as they appear, verifying the records for accuracy.

· Monthly reconciliation of supplier statements against the Xero balance.

· Identifying and querying any anomalies identified.

· Assigning Pay Dates in Xero, ensuring account limits are met.

· Handling all tutor & ergonomic Assessor invoices, queries and meetings with NMH team.

· Back2/GM: Processing invoices and verifying invoice data and recording it onto the Logistics sheet for the team to complete.

Studiware and ReWork

· Daily review and action all customer POs ensuring compliance with any credit limits and/or account suspensions.

· Allocate relevant licenses and prepare invoice for customer.

· Forward PO to relevant department for dispatch of stock items and then prepare invoice for customer.

· Manage all queries coming from customers, identifying where the issue lies and implementing relevant solution.

· Monthly reporting.

Reporting:

· Assist with the preparation of monthly reports for the Team Lead: Finance.

· Preparation of the monthly insurance schedule.

About you:

Essential:

· Strong organisational and time-management skills.

· Attention to detail and accuracy in financial processing.

· Ability to work independently and manage competing deadlines.

· Good communication skills for liaising with suppliers and internal teams.

· Problem-solving skills with the ability to investigate and resolve discrepancies.

· Ability to effectively prioritise tasks: urgency vs. priority.

Beneficial:

· Proficiency in accounting software (e.g. Xero)

· Familiarity with Unleashed or similar inventory system.

· Experience with DSA-related processes and invoicing.

· Knowledge of UK VAT rules and basic accounting principles.

· Experience handling foreign currency transactions.

· Understanding of purchase order and sales order processes.

· Previous experience in a finance or accounts assistant role.

Additional Information:

Please note the successful candidate may be subject to a DBS check.

Please click the APPLY button to submit your CV.

Candidates with the experience or relevant job titles of; Financial Assistant, Financial Controller, Accountant, Accounts Admin, Accounting, Financing, Cash Management, Accounts Payable may also be considered for this role